December 2003
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Northeast
Michigan Community Service Agency, Inc.
BOARD
OF DIRECTORS
Alpena Holiday Inn, Alpena, Michigan
The meeting was called to order by Vice President Mike Davis at 12:51 p.m.
ROLL CALL
Present:
Excused:
Absent:
Staff Members Present: Lisa Bolen, John Briggs, Laura Budreau, Barb Dault, Kathy Goddard, Karen Godi, Linda McGillis, Diane Price, Jim Robarge, Laurie Sauer, Sue Schuler, Lisa Slupecki, Carol Shafto, John Swise, Susan Bowen and Sally Lindsey
MINUTES OF LAST MEETING
Motion by Daniel Marcrum to approve minutes of the November meeting. Support by Rev. Bill Hipwood. All ayes, Motion carried.
Daniel Marcrum led the Board in the Pledge of Allegiance.
INTRODUCTION OF GUESTS AND PUBLIC
COMMENT
Tehea Minke introduced two of the three new Head Start Policy Council Members recently appointed to the Board; Walter Walsh and Jessica Mandeville. Daniel Tortenson is the third new member but wasn’t present at the meeting.
Reflections were given by Rev. Bill Hipwood. Rev. Hipwood asked that members keep, former Board Member Don Field, in their thoughts. He was recently hospitalized following an auto accident.
COMMUNICATION
John Swise reviewed the contents of a letter he received from Carl Levin responding to our inquiry of additional funds to support the RSVP efforts in northeast Michigan.
COMMITTEE REPORTS
Head Start Policy Council - Jami Demasi
The
Regional Council on Aging
No meeting, no report.
VOLUNTEER SERVICES ADVISORY COUNCILS
Senior Companion Program
No meeting, no report.
Foster Grandparent Program
No meeting, no report.
CLIENT SERVICES ADVISORY COUNCIL
The council met on November 24th . Client Services staff presented a review of program progress and an update on funding for each program. Program information packets explaining each program were distributed at the meeting.
PERSONNEL COMMITTEE
No meeting, no report.
MEMBERSHIP COMMITTEE
No meeting, no report.
PROGRAM PLANNING AND EVALUATION COMMITTEE
The Committee met with Carol Shafto prior to the meeting to review the proposed Annual Report for ROMA. The committee spent a great deal of time reviewing the information. Committee members were pleased with the information and it was noted that the report was the finest thing they had seen in regard to ROMA and the tracking of program information. Copies of the report will be mailed, under separate cover, to all Board members prior to the February board meeting. Carol will be presenting information about the report at the February board meeting.
DIRECTORS REPORT
Financial Report – Jim Robarge
No formal report was given. Jim indicated that the year end auditing process has started. The auditing firm will be working with staff during the months of December and January, testing programs and reviewing the books. The board will receive a formal presentation when the audit is complete.
PROGRAM REPORT
Homeless Prevention Programs (Continuum of Care) – Sally Lindsey
Sally explained what the various Continuum of Care groups do and why they were formed. Sally works with several county Continuum of Care groups; there are 5 within the NEMCSA Service area. Sally touched based on what type of individuals are being served by this program explaining who the homeless people are and indicating that they do not sleep outside on street benches. Sally explained that homeless people tend to be invisible, or just blend in with the crowd; they normally stay with friends or family, go to shelters, remain in their homes with no heat or electricity, live in tents at campgrounds during the warmer months, stay in abandon buildings and sometimes even stay in their vehicles. The majority of homeless individuals in this area stay with friends or family until they wear out their welcome. Sally explained several reasons that cause people to become homeless. The average age of homeless individuals in Michigan is nine years of age. Sally shared some stories of homeless situations that have been encountered by the programs she works with. The Continuums are designed to network with other agencies to help solve problems of the homeless population. November is Homeless Awareness Month and area Continuums normally hold fundraisers throughout the month to raise extra funds for this population. Through the various efforts within the area, the Northeast Continuum raised $4,000 to help two area shelters, one in Alpena County and one in Iosco County.
Terry Beardslee asked if the paperwork and application process could be reviewed as it is extremely difficult and time consuming for the elderly population.
NEW BUSINESS
Motion by Rev. Bill Hipwood to approve the meeting calendar for 2004. Support by Daniel Marcrum. All ayes, Motion carried.
John Swise took a moment to thank everyone on the board for their work during the past year. He wished everyone a wonderful Holiday Season.
Motion by Rev. Bill Hipwood to adjourn the meeting at 1:30 p.m. Support by William Ellingboe. All ayes, Motion carried.
Northeast
Michigan Community Service Agency, Inc.
BOARD
OF DIRECTORS
Alpena Holiday Inn, Alpena, Michigan
AGENDA
1. CALL TO ORDER
3. MINUTES OF LAST MEETING
4.
PLEDGE OF ALLEGIANCE AND
REFLECTIONS
5.
INTRODUCTION OF GUESTS AND PUBLIC COMMENT
6.
COMMUNICATION (S)
7.
COMMITTEE REPORTS
a. Advisory Committees
1. Head Start Policy Council
3.
Volunteer Program Advisory Councils
a.
Senior Companion Program – Rev.
Bob Knight
b.
Foster Grandparent Program – Jean
Kroll
4. Client Services Advisory Council – Boyden Olson
b. Program Planning & Evaluation Committee - Rev. Bill Hipwood
1.
c. Personnel Committee – Clyde Soucie
d. Membership Committee - Frank Cowger
8.
INFORMATION ITEMS:
a. Director's Report
1. Financial Report - Jim Robarge
2. Homeless Prevention Programs (Continuum of Care) - Sally Lindsey
9.
NEW BUSINESS
a.
10. ADJOURNMENT
TO:
NEMCSA Board Members
FROM:
John Briggs, Chief Operating Officer
DATE: November 25, 2003
RE: Meeting Information - December 2003
Enclosed is the meeting notice for our Friday, December 5, 2003 Board of Directors’ meeting to be held at the Holiday Inn of Alpena at 1000 US-23 North on the northern edge of Alpena. Please refer to the enclosed directions and map. In addition to the tentative agenda and the minutes of the November 7th meeting, your packet contains the Board meeting schedule for 2004 as well as a variety of program materials and updates. At the time of this mailing, there are no items scheduled that require Board action.
As we gather with family and friends this Holiday season, let us pause to give thanks for our many blessings and remember those less fortunate than us. One of the things we are particularly thankful for are the many dedicated Board members, volunteers, subcontractors and staff. You turn thoughts and words into positive actions. Northeast Michigan is a better place because of your efforts. Once again thanks and I hope your Holiday leftovers include good cheer and unselfish sharing.
Our Director’s Report this month will feature Sally Lindsey, Homeless Prevention Specialist. Enclosed in your packet is an overview of the Continuums (or Continua) of Care in our service area. Sally will briefly update us on Homeless Awareness activity and put a variety of human faces on the homeless in our area. I want to thank you for your support of the recent Walk for Homelessness and Hunger.
Next in your meeting packet is our meeting schedule for 2004, including locations. The last item in your packet is the December issue of Board and Administrator. As usual, if you have any questions or require additional information about any of the items in this packet, please contact John Swise, Karen Godi, specific program staff or me. See you at the Holiday Inn of Alpena! Please remember to bring your Board packet, nametag and include the odometer readings for your mileage reimbursement. The Board stipend form with space for claiming mileage reimbursement is included in your packet.
Important Dates to Remember
Friday, January 9 Board Meeting at Alpena Michigan Works! Service Center
Friday, February 6 Board Meeting at Oscoda County Senior Center, Comins
Friday, March 12 Board Meeting at B.J.’s Restaurant, Gaylord
If you are planning to bring your spouse or any other guest with you, please notify
Karen Godi, Executive Assistant in advance, so that we can arrange for adequate seating and meals. Thanks!
NOTE: We need to have odometer reading on mileage reimbursement forms to satisfy our audit requirements! Please check your readings before leaving and arrival at the meeting, and then double that for the estimate of the return trip. Thank you very much for your cooperation.