February 2003

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Northeast Michigan Community Service Agency, Inc.

BOARD OF DIRECTORS

 Oscoda County Senior Center, Comins

Friday, February 7, 2003

The meeting was called to order by President Dale Huggler at 12:55 p.m.

ROLL CALL

Present:  Stuart Bartlett, Jim Bricker, Jim Charboneau, Frank Cowger, Bob Cudney, Mike Davis, Ann Denis, Rev. Bill Hipwood, Marcia Hopcroft, Dale Huggler, Rev. R.C. Knight, Jean Kroll, Daniel Marcrum, Marena Markel, Tehea Minke, Boyden Olson, Sheila Phillips, Larry Sabin, Dianna Schafer, Clyde Soucie, Bob Spencer, Gerald Wall, Rose Walsh, Gary Wozniak and Leonard Zolnierek.

Excused:  Donna Dietz, William Ellingboe, Pauline Hall, Bob Harden, Jack Mahank, and Joseph Pellens

Absent:  Beardslee, Jamie Hunt and Jessica Sting

Quorum present.

Staff Members Present: Lisa Bolen, John Briggs , Laura Budreau, Barb Dault, Kathy Goddard, Karen Godi, Diane Price , Lisa Slupecki , Carol Shafto, John Swise, Jean Horrocks, and Jeanne Chisena .

MINUTES OF LAST MEETING

Motion by Rev. Bill Hipwood to approve minutes of the January meeting.  Support by Daniel Marcrum.  All ayes, Motion carried.

Daniel Marcrum led the Board in the Pledge of Allegiance.  Rev. Hipwood presented reflections.

INTRODUCTION OF GUESTS AND PUBLIC COMMENT

Dan Doezema, OSA Field Representative, stated that it has been a pleasure to meet everyone and learn more about NEMCSA.  President Dale Huggler introduced the new Board members as follows:  Daniel Marcrum, Commissioner from Montmorency County , Gary Wozniak, Commissioner from Presque Isle County , and Rev. Robert (Bob) Knight, Senior Companion Policy Council member from Oscoda County .  Dianna Shafer introduced Tammy Imig, Commissioner from Oscoda County who was present as a guest.  Marena Markel introduced her husband and Tehea introduced a friend she brought.

COMMUNICATION  - None

COMMITTEE REPORTS

Head Start Policy Council – Marena Markel

Meeting was cancelled.  No report.  

Regional Council on Aging – Rev. Bill Hipwood

At the last meeting, the Council accepted some new members representing counties that had lacked representation for some time.  Election of officers took place and the results were as follows:  Rev. Bill Hipwood, Chairperson, Clyde Soucie, Vice Chairperson and John Karoly, Treasurer.  The Council approved the re-appointment of Bill Agerter to the Legal Services Council.  

NEMAH Board – Marcia Hopcroft

James Espenoza from MSHDA was present at last board meeting.  He answered many questions and was very helpful. The project in Onaway has been completely funded.  The Board began discussing the option of building homes, however regulations require that they be one-story homes.   

VOLUNTEER SERVICES ADVISORY COUNCIL                       

Senior Companion Program – Rev. R.C. Knight

Continue working on by-law revision to delete the term limits requirement.  Election of Officers took place and the results were as follows:  Rob Torgusen, Chairperson, Rev. R.C. Knight, Vice Chairperson, and Catherine Boston, Secretary.  Senior Companions will be soon participating in a training that addresses work place violence and the annual SCP recognition banquet will be held at Garland . 

 Foster Grandparent Program – Jean Kroll

Continue working on by-law revision to delete the term limits requirement.  Election of Officers took place an the results were as follows:  Jean Kroll, Chairperson, Glenda Turcott, Vice Chairperson, and Jean Cole, Secretary.  Foster Grandparents will be soon participating in a training that addresses work place violence and the annual FGP recognition banquet will be held at Garland .  The program is still recruiting new volunteers.  

Client Services Advisory Council – Boyden Olson

            No report. No meeting.

Program Planning and Evaluation Committee – Rev. Bill Hipwood

No committee meeting.  Reminded the board members that the Program Planning and Evaluation Committee will be hosting a new board member orientation at the NEMCSA main office in Alpena on February 17, 2003 from 10:00 a.m. until 2 p.m.   The orientation is for all board members to participate in. 

Personnel Committee – Clyde Soucie

No report.

Membership Committee – Jim Bricker

No report.

DIRECTOR'S  REPORT

Financial Report - Jim Robarge

No report.  John indicated that the agency auditors are completing the year-end audit at this time and a presentation will be conducted at an upcoming Board meeting.    

John Swise briefed the Board about possible program funding cuts that may be coming in the near future.  John also discussed participation in an event that was co-sponsored by the Midland Head Start and held at the Midland Center for the Arts.  Senator, Tony Stamas was present and participated in the activities.             

The Changing Face of Northeast Michigan – Carol Shafto            

Carol presented information on the population changes in Northeast Michigan that have taken place over the years.  Carol distributed handouts showing many statistics that indicate the various reasons for such change in the various counties and age groups.     

Dale thanked everyone for attending the meeting in Comins.    

Motion by Gerald Wall to adjourn the meeting at 1:51 p.m.   Supported by Boyden Olson.  All ayes, Motion carried.

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Northeast Michigan Community Service Agency, Inc.

BOARD OF DIRECTORS

Oscoda County Senior Center, Comins

Friday, February 7, 2003

 AGENDA 

1.  CALL TO ORDER

2.  ROLL CALL

3.  MINUTES OF LAST MEETING

4.  PLEDGE OF ALLEGIANCE AND REFLECTIONS

5.  INTRODUCTION OF GUESTS AND PUBLIC COMMENT

6.  COMMUNICATION(S)

7.  COMMITTEE REPORTS

            a.  Advisory Committees

                1.      Head Start Policy Council - Jessica Sting

                2.      Regional Council on Aging – Rev. Bill Hipwood

                3.      NEMAH Board – Marcia Hopcroft

                4.      Volunteer Program Advisory Councils

                          a.       Senior Companion Program – Rev. R.C. Knight

                          b.      Foster Grandparent Program – Jean Kroll

                5.      Client Services Advisory Council – Boyden Olson     

            b.  Program Planning & Evaluation Committee – Rev. Bill Hipwood

           c.  Personnel Committee - Clyde Soucie

           d.  Membership Committee - Jim Bricker   

8.  INFORMATION ITEMS:

            a.  Director’s Report

                  1.  Financial Report – Jim Robarge

                  2.  The Changing Face of Northeast Michigan - Carol Shafto

9.  NEW BUSINESS

            a.    

10. ADJOURNMENT

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TO:         NEMCSA Board Members 

FROM:   John Briggs, Chief Operating Officer 

DATE:     January 31, 2003

RE:          Meeting Information - February 2003 

Enclosed is the meeting notice for our Friday, February 7, 2003 Board of Directors’ meeting to be held at the Comins Senior Center, 4331 West First Street in downtown Comins, Michigan.  Please refer to the enclosed directions and map. In addition to the tentative agenda and the minutes of the January 10th meeting, your packet contains a current Board of Directors membership list and other program information. At the time of this mailing, there are no items scheduled that require Board action.

Once again we welcome several new Board members to this, their first meeting. As I mentioned last month, the Program Planning and Evaluation Committee will be hosting a New Board Member Orientation Session on Monday, February 17th from 10:00 AM-2:00 PM at the NEMCSA Administrative Office. Complete information on this Orientation will be distributed at our Board meeting. All Board members are invited to utilize this chance to get better acquainted with new Board members while participating in an agency refresher. What an opportunity! Per Diem will also be paid.     

Our Director’s Report this month will feature Carol Shafto, NEMCSA’s Planning and Evaluation Director. Carol’s presentation “The Changing Face of Northeast Michigan”, will deal with the companion source of information that works well with our extensive Community Needs Assessment. Yes, it is the census data! What it is, how to get it, and what to do with it once you get it will all be demystified. The past, present and to some extent the future are all revealed in the numbers. Essential information for community planning!

Next in your packet are program updates for the Foster Grandparent and Senior Companion Programs. Immediately following are several news articles. The first demonstrates how the Arenac County Commission on Aging partners with local health providers to address the health needs of seniors. Immediately following, we drop down a bit in age as nearly 400 Head Start families participated in the second NEMCSA Head Start Literacy Night at the Midland Center for the Arts. Finally we have an article from the Ferris State University website that is from their Alumni magazine. Please read this entire article! It shows how important a role Head Start can play in the life of Head Start parent’s like Jessica Grubb.  

The last items in your packet are a flyer on the Regional Ride Program that NEMCSA helped get up and running and the February issue of Board and Administrator. As usual, if you have any questions or require additional information about any of the items in this packet, please contact John Swise, Karen Godi, specific program staff or me. Hope all of you are coming to Comins. Please remember to bring your Board packet, nametag and include the odometer readings for your mileage reimbursement. The Board stipend form with space for claiming mileage reimbursement is included in your packet.

Important Dates to Remember

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