August 2003

Northeast Michigan Community Service Agency, Inc.

BOARD OF DIRECTORS

Waters Edge Restaurant, Rogers City, Michigan

Friday, August 1, 2003

The meeting was called to order by President Dale Huggler at 12:51 p.m.

ROLL CALL

Present: Stuart Bartlett, Jim Charboneau, Frank Cowger, Bob Cudney, Mike Davis, Jami Demasi, Ann Denis, Donna Dietz, William Ellingboe, Pauline Hall, Bob Harden, Rev. Bill Hipwood, Marcia Hopcroft, Dale Huggler, Jean Kroll, Jack Mahank, Daniel Marcrum, Tehea Minke, Boyden Olson, Joseph Pellens, Sheila Phillips, Larry Sabin, Clyde Soucie, Bob Spencer, Gerald Wall, Rose Walsh, Gary Wozniak, and Leonard Zolnierek

Excused: Jim Bricker, Rev. R. C. Knight and Dianna Schafer

Absent: Terry Beardslee, Melissa McCallum and Terry Nimtz

Quorum present.

Staff Members Present: Lisa Bolen, John Briggs, Barb Dault, Kathy Goddard, Karen Godi, Linda McGillis, Diane Price, Jim Robarge, Laurie Sauer, Sue Schuler, Carol Shafto and John Swise

MINUTES OF LAST MEETING

Motion by Clyde Soucie to approve minutes of the June meeting. Support by Joseph Pellens. All ayes, Motion carried.

Leonard Zolneriek led the Board in the Pledge of Allegiance. Rev. Hipwood presented reflections.

INTRODUCTION OF GUESTS AND PUBLIC COMMENT

Marcia Hopcroft introduced Al West, Executive Director of NEMAH. Other guests introduced were board member spouses and significant others.

COMMUNICATION

None

COMMITTEE REPORTS

Head Start Policy Council - Jami Demasi

No meeting was held in July. The next meeting is scheduled for August 8, 2003 .

Regional Council on Aging - Rev. Hipwood

No meeting.

VOLUNTEER SERVICES ADVISORY COUNCILS

Senior Companion Program – Rev. Bob Knight

The Senior Companion program received their Federal notice of grant award through the new e-grant system. The State Senior Companion grant application was also submitted. Currently there are 50 active volunteers working in the program. All volunteers received training regarding the NEMCSA Privacy policy. The volunteer recognition was a success. In July volunteers visited the Call of the Wild Museum in Gaylord and then went to dinner. Volunteers will receive their annual physicals in August. Two volunteers were recently chosen as Tendercare Volunteers of the Year.

Foster Grandparent Program – Jean Kroll

Program volunteers have been busy. In May volunteers attended the State conference in Frankenmuth. All volunteers received training regarding the NEMCSA Privacy policy. In July volunteers visited the Call of the Wild Museum in Gaylord and then went to dinner. Twenty-three volunteers are participating in summer placements at local libraries, etc. The volunteer recognition was held and annual physicals will take place in August.

CLIENT SERVICES ADVISORY COUNCIL - Boyden Olsen

No meeting.

Program Planning and Evaluation Committee - Rev. Bill Hipwood

The committee met prior to the Board meeting and discussed one item requiring action. The committee reviewed information regarding a resolution to submit the FY 2004 Community Service Block Grant (CSBG) Program application. The grant period runs from October 1, 2003 to September 30, 2004 . The opinion of the committee was to present the information to the full Board for action.

Motion by Bob Cudney to approve adoption of the FY 2004 Community Service Block Grant (CSBG) Program Resolution as presented. Support by Joseph Pellens. All Ayes, Motion carried.

PERSONNEL COMMITTEE - Clyde Soucie

The committee met prior to the Board meeting. Clyde Soucie was re-elected Chairperson of the Committee. The committee also began discussions with the CEO about his contract. The committee will meet again in Grayling, prior to the September Board meeting, to continue the discussion.

MEMBERSHIP COMMITTEE - Frank Cowger

Frank indicated that annual elections will be conducted at the September Board meeting. The committee is looking for nominations. All current officers have expressed interest to continue in their current positions. Any other interested individuals can submit, in writing, their letters of interest to Karen Godi at the NEMCSA main office.

DIRECTORS REPORT

Financial Report – Jim Robarge

Jim Robarge reviewed the agency wide financial activity as well as CSBG and 6 months of the Head Start program. Jim reviewed the CSBG funds in detail explaining how they are broken out to supplement various program budgets.

Motion by Jack Mahank to receive and file the financial report as presented. Support by Clyde Soucie. All ayes, Motion carried.

Individual Development Account (IDA) Program Presentation – Susan Bowen and Bob Sullivan

Susan provided a PowerPoint presentation on the IDA program explaining what it is and how it works. The program is designed to match participant savings for home purchases and education. Purchasing a home is a $3 program to a $1 client saving match. Education is matched at a $2 program to $1 client savings match. Susan provided guidelines for what type of home can be purchased and gave some background on the creation of this program. Susan reviewed the program requirements for participation. Bob Sullivan provided background on some of the successful participants that have participated in the program. The program is completely voluntary on the part of the participant. The program is currently funded for 25 slots, 10 slots have been used, and 10 more have been added because of Besser Company funding.

Dan Dozemea indicated that Sharon Gire, Executive Director of the Office of Service to the Aging, would be visiting this area in the near future. Teresa Jones from Kinship Care at the State level will also be visiting in the area to conduct focus groups on Kinship Care.

John Swise thanked all of the Board members who attended the MCAAA Summer Conference at Boyne Highlands in July. Dale Huggler was re-elected to the MCAAA Board. John reviewed the changes made to Public Act 123 which clears up some language regarding board member term limits, etc. All legislators voted for its passage and our legislators were all very supportive of it.

Motion by Rev. Bill Hipwood to adjourn the meeting at 1:45 p.m. Supported by Jim Charboneau. All ayes, Motion carried.

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Northeast Michigan Community Service Agency, Inc.

BOARD OF DIRECTORS

Waters Edge Restaurant, Rogers City, Michigan

Friday, August 1, 2003

AGENDA

1. CALL TO ORDER

2. ROLL CALL

3. MINUTES OF LAST MEETING

4. PLEDGE OF ALLEGIANCE AND REFLECTIONS

5. INTRODUCTION OF GUESTS AND PUBLIC COMMENT

6. COMMUNICATION (S)

7. COMMITTEE REPORTS

a. Advisory Committees

1. Head Start Policy Council – Terry Nimtz

2. Regional Council on Aging – Rev. Bill Hipwood

3. Volunteer Program Advisory Councils

a. Senior Companion Program – Rev. R.C. Knight

b. Foster Grandparent Program – Jean Kroll

4. Client Services Advisory Council – Boyden Olsen

b. Program Planning & Evaluation Committee – Rev. Bill Hipwood

1. Adoption of FY 2004 Community Service Block Grant (CSBG) Program Resolution

c. Personnel Committee – Clyde Soucie

d. Membership Committee – Frank Cowger

8. INFORMATION ITEMS:

a. Director’s Report

1. Financial Report – Jim Robarge

2. Individual Development Account Program - Susan Bowen and Robert Sullivan

9. NEW BUSINESS

10. ADJOURNMENT

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TO: NEMCSA Board Members

FROM: John Briggs, Chief Operating Officer

DATE: July 25, 2003

RE: Meeting Information-August 2003

Enclosed is the meeting notice for our Friday, August 1, 2003 Board of Directors’ meeting to be held at the Waters Edge Restaurant at 530 West Third Street (Business Route US 23). Please refer to the enclosed directions and map. In addition to the tentative agenda and the minutes of the June 6^th meeting,your packet contains the specifics on our one action item and other program information.

Summer seems to be really flying by and here we are suddenly at the start of August! Travel, summer visitors and relatives are already beginning to wear on me a bit. A few days of not having to go anywhere or do anything with anyone other than my true love, will certainly bring me around. Hope summer has been good to you. On a positive note, we have been officially notified that our Early Head Start Recompetition Grant Application was successful. The program will be funded for an indefinite project period and will be combined with the agency’s Head Start program grant.

Our only action item requests adoption of a resolution to submit the FY 2004 Community Service Block Grant (CSBG) Program application in an anticipated amount of $585,003. We have not yet received any application materials or exact dollar amount from the Family Independence Agency (FIA), but anticipate their arrival momentarily, with the application probably due back to FIA prior to our September 5^th Board meeting. A copy of the Program Summary with tentative budget figures is enclosed. CSBG funds provide support to Program Assessment, Community Development and Housing, Volunteer Services, Region IX Area Agency on Aging, Compass Youth and Family Guidance, School Success, Michigan Works!, and Client Services. Although CSBG represents only .0155% of our total budget, it is our only source of truly flexible funding. This has enabled us to operate or initiate some programs without having to go to local units of government or other local sources for financial support or matching funds.

Our Director’s Report this month will feature a relatively new program to NEMCSA that would not be possible without CSBG funding. Susan Bowen, Community Planning Specialist and Robert Sullivan, Michigan Works! Classroom Training Instructor will be doing a presentation on Money IDeAs or the Individual Development Account Program (IDA).This program moves self-sufficiency to the next level; asset building. A very interesting and challenging process that is still being refined.

The last item in your packet is the July issue of Board and Administrator which focuses on the Board’s role in strategic planning. As usual, if you have any questions or require additional information about any of the items in this packet, please contact John Swise, Karen Godi, specific program staff or me. See you at the Waters Edge in Rogers City . The view is terrific and the food is pretty darn good too! Please remember to bring your Board packet, nametag and include the odometer readings for your mileage reimbursement. The Board stipend form with space for claiming mileage reimbursement is included in your packet.

Important Dates to Remember

Friday, September 5 Board Meeting at Grayling Holiday Inn, Grayling

Friday, October 3 Board Meeting at Thunder Bay Recreation Center, Alpena in conjunction with our Community Action Expo

Friday, November 7 Board Meeting at Tawas Bay Holiday Inn, East Tawas

Friday, December 5 Board Meeting at Alpena Holiday Inn, Alpena

If you are planning to bring your spouse or any other guest with you, please notify Karen Godi, Executive Assistant in advance, so that we can arrange for adequate seating and meals. Thanks!

NOTE: We need to have odometer reading on mileage reimbursement forms to satisfy our audit requirements! Please check your readings before leaving and arrival at the meeting, and then double that for the estimate of the return trip. Thank you very much for your cooperation.

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