January 2004
Meeting Minutes
Northeast
Michigan Community Service Agency, Inc.
BOARD
OF DIRECTORS
Michigan Works! Office, Alpena, Michigan
The meeting was called to order by President Dale Huggler at 12:50 p.m.
ROLL CALL
Present:
Excused:
Absent: Terry Beardslee, and Gary Wozniak
Staff Members Present: Lisa Bolen, John Briggs, Laura Budreau, Barb Dault, Kathy Goddard, Karen Godi, Linda McGillis, Laurie Sauer, Sue Schuler, Carol Shafto, John Swise, Joy Monroe, Kim Kaems, Heidi Powers, Dawn Stone, and Tami Ward
MINUTES OF LAST MEETING
Motion by Jack Mahank to approve minutes of the December meeting. Support by Rev. Bob Knight. All ayes, Motion carried.
Pauline Hall led the Board in the Pledge of Allegiance.
Reflections were given by Rev. Bill Hipwood and Rev. Bob Knight.
INTRODUCTION OF GUESTS AND PUBLIC
COMMENT
President Dale Huggler introduced Dawn Callahan, Director of the Training and Program Support Division at Michigan Family Independence Agency. Dan Tortenson was introduced as the new Head Start Policy Council representative; Dan Doezema from the Office of Services to the Aging was introduced as well as several spouses and family members. Jim Bricker was welcomed back.
COMMUNICATION
Clyde Soucie reported on Marcia Hopcroft indicating that she has suffered a stroke and has terminal cancer. A contact address and phone number was distributed for members to send cards.
COMMITTEE REPORTS
Head Start Policy Council - Tehea reported for Walter Walsh indicating that the council met in December and received an explanation of the Head Start budget. Early Head Start staff presented information on the Early Head Start program. The meeting calendar for next year was discussed as well as some communication issues.
John Swise reviewed the new Head Start transportation regulations mandating the use of child restraints. Linda McGillis and John Swise have been discussing this issue with individuals at the Federal and State levels for the past year. The agency submitted a waiver and is currently waiting for a response. This regulation is being imposed with no additional funding. An option provided to fund this new regulation was to reduce enrollment by 300 students. The effective date for this mandate is January 20th. John has been in contact with several legislators in an attempt to receive an answer to the waiver before the implementation date. It was figured that this new regulation will cost the program $2 million per year. If the waiver is not approved by the 20th, the program will notify our transportation contracts that they are no longer able to transport Head Start students.
Regional Council on Aging
VOLUNTEER SERVICES ADVISORY COUNCILS
Senior Companion Program
No meeting. No report.
Foster Grandparent Program
No meeting. No report.
CLIENT SERVICES ADVISORY COUNCIL
No meeting. No report.
PERSONNEL COMMITTEE
No meeting. No report.
MEMBERSHIP COMMITTEE
No meeting. No report.
PROGRAM PLANNING AND EVALUATION COMMITTEE
No meeting. No report.
INFORMATION ITEMS
Dan Doezema indicated that “I’ll Be Home for Christmas” is available on the State Web Site. The link was created to assist family members who are home visiting their elderly relatives during the holiday season. The information available provides a list of things to look for in the home to insure the safety of the individual(s) living there.
Dawn Callahan, Director of the Training and Program Support Division at Michigan Family Independence Agency provided a brief overview of her responsibilities within FIA. Dawn thanked the Board for inviting her to their meeting and congratulated the NEMCSA staff on their efforts. Dawn seemed pleased with her visit.
DIRECTORS REPORT
Financial Report – No report. The financial staff are busy working with the auditors. An audit report will be presented at a later date.
PROGRAM REPORT
Michigan Works! staff Laura Budreau, Tami Ward, Dawn Stone, and Heidi Powers presented information on the Michigan Works! programs that are available in the Northern Michigan Works! counties of the NEMCSA service area. Laura introduced Lisa Bolen, Director of the Michigan Works! South programs and her two Area Managers Joy Monroe and Kim Kaems. Michigan Works! South staff operate similar programs in the southern counties and were present to hear the presentation.
Laura began the presentation by providing information on the number of employees she has working under her direction and explaining the responsibilities of each position throughout the 8 county service area. Heidi, Dawn, and Tami all individually highlighted specific programs that have been beneficial in their area as well as a client success story.
John Briggs thanked the board for allowing the time to listen to the lengthy presentation. It was very in-depth and informative. President Huggler thanked them for their time as well.
Rev. Knight updated everyone on the AARP Driving School he is now an instructor for.
Motion by Boyden Olson to adjourn the meeting at 2:25 p.m. Support by Pauline Hall. All ayes, Motion carried.
Northeast
Michigan Community Service Agency, Inc.
BOARD
OF DIRECTORS
Michigan Works! Office, Alpena, Michigan
AGENDA
1. CALL TO ORDER
3. MINUTES OF LAST MEETING
4. PLEDGE OF ALLEGIANCE
5.
REFLECTIONS
6.
INTRODUCTION OF GUESTS AND PUBLIC COMMENT
7.
COMMUNICATION(S)
8.
COMMITTEE REPORTS
a. Advisory Committees
1. Head Start Policy Council - Walter Walsh
3.
Volunteer Program Advisory Councils
a.
Senior Companion Program - Rev.
Bob Knight
b.
Foster Grandparent Program - Jean
Kroll
4. Client Services Advisory Council - Boyden Olson
b. Personnel Committee - Clyde Soucie
1.
c. Membership Committee - Frank Cowger
d. Program Planning & Evaluation Committee - Rev. Bill Hipwood
9.
INFORMATION ITEMS:
a. Director's Report
1. Financial Report - Jim Robarge
2. Michigan Works! NEMC Program - Laura Budreau
10.
NEW BUSINESS
a.
11. ADJOURNMENT
TO:
NEMCSA Board Members
FROM:
John Briggs, Chief Operating Officer
DATE: January 2, 2004
RE: Meeting Information - January 2004
Enclosed is the meeting notice for our Friday, January 9, 2004 Board of Directors’ meeting to be held at the Michigan Works! Service Center, 315 W. Chisholm (US 23), Alpena. Please refer to the enclosed directions and map. In addition to the tentative agenda and the minutes of the December 5th meeting, your packet contains other program information. At the time of this mailing, there are no items scheduled that require Board action.
We trust that the Holiday Season fulfilled all your expectations and then some. Amid the hustle and bustle of the season, we hope that you had time for family, friends and reflection. The greatest gift is to be present for others. This year presents many challenges, but also many opportunities to do good.
Our Director’s Report this month will feature Laura Budreau, Program Director of Michigan Works! North and her three area managers providing a comprehensive review of the programs and services provided under our contract from Northeast Michigan Consortium (NEMC). This is a quality presentation that was previously presented to the NEMC Administrative Board and the Workforce Development Board. It will take at least 45 minutes, but with a light agenda and lunch, we can handle it. Your patience will be appreciated!
Next in your packet is an article describing the background and process over eight years of the development of the Onaway sewer system with the Rural Community Assistance Program (RCAP). RCAP is one of the programs presented by Lisa Fought, our Environmental Programs Specialist at our November Board meeting. Immediately following is an article about the Sharing Tree Program in Midland. Vicky Rutledge, our Midland Head Start area manager has been involved with this program for about nine years. Great Christmas spirit Vickie!
As usual, if you have any questions or require additional information about any of the items in this packet, please contact John Swise, Karen Godi, specific program staff or me. See you at the Michigan Works! Service Center in Alpena! If you need some funds to help you pay off some of the holiday bills, come early and the friendly staff will help you do a job search. Please remember to bring your Board packet, nametag and include the odometer readings for your mileage reimbursement. The Board stipend form with space for claiming mileage reimbursement is included in your packet.
Friday, February 6 Board Meeting at Oscoda County Senior Center, Comins
Friday, March 12 Board Meeting at B.J.’s Restaurant, Gaylord
Friday, April 2 Board Meeting at Huron Breeze Golf and Country Club, Au Gres
If you are planning to bring your spouse or any other guest with you, please notify Karen Godi, Executive Assistant in advance, so that we can arrange for adequate seating and meals. Thanks!
NOTE: We need to have odometer reading on mileage reimbursement forms to satisfy our audit requirements! Please check your readings before leaving and arrival at the meeting, and then double that for the estimate of the return trip. Thank you very much for your cooperation.